![]() Word automatically uses the name associated with your Word application as the author’s name for all of your comments. If you want to annotate more than a single word, you must highlight the entire section before creating your comment. With all of these methods, if you don’t highlight any text before creating a new comment, Word will automatically select the single word at the cursor position. There’s also a dedicated comments button in the top-right corner of the Word window.Ĭlicking on this button brings up the option to create a new comment, or to navigate to the previous or next comment in the document. Choose New Comment and your comment is created in the same way as before. Highlight the text you want to annotate, and right-click. If you just want to add a new comment rather than resolving, deleting, or navigating through them, then you can quickly do this through the context menu. You can’t mark a comment as resolved until you’ve made a change to the highlighted text. The highlighted text also changes to a paler color so you can differentiate between resolved and unresolved annotations. The comment is then grayed out, but will otherwise remain visible on your document. For example, if the annotation suggested rephrasing a sentence, you could mark it as resolved once you’ve made the change. Resolve allows you to mark an annotation as completed. Previous and Next allow you to navigate through the document from one annotation to the next, rather than having to search through the content for the next highlighted section. The Delete option gives you the option to remove the current comment, all comments, or just comments by the currently visible author. There are four other options under the Comments section, allowing you to make changes to your comments, as well as switch between them. You can also hover over the highlighted text to bring up a pop-up box with your comment. Type in your annotation and it will be visible in the comments pane. Your text will now have a colored background, and the cursor will move to the comments pane, ready for you to start typing your annotation. Under the Review tab on the ribbon bar, press on the Comments button and click New Comment. Using the Ribbon Barįirst of all, highlight the text you want to annotate in your Word document. There are several ways you can insert comments into your Microsoft Word document. Each comment includes the author of the comment and the time it was created or edited. You can also view the comments in a panel at the side of the page. This creates a highlighted area of text that you can hover over to read the attached comment. Adding CommentsĪnnotations in Word are done by adding comments. ![]() These allow you to quickly and easily add notes to your document and keep track of changes. Thankfully, Microsoft Word comes with annotation tools built-in. ![]()
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